Building Policy

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The Echo Hill facility is truly a gift from God and as such should be used to its fullest extent for ministering to the community. To this end we open our doors to the community for hosting and participating in special events that bring people together for social, educational, training and entertainment in the spirit of building relationships for everyday life.

Event Criteria
We will accept application for events (See Attachment #1 application Form) including but not limited to, Seminars, Workshops, Craft Sales, Theatrics, Recitals, Meals, and organizations. All events must be approved by the Properties Committee of Echo Hill Presbyterian Church. Fees will be charged for special events as per the Permit and Fee Schedule (See Attachment #2). Weddings may also be held in accordance with the Echo Hill Wedding Policy and the following rules and regulations are applicable unless otherwise noted. Echo Hill reserves the right to examine events on an individual basis and make adjustments accordingly.

Usage Guidelines

Responsibilities:
1. Upon approval of the application an Echo Hill coordinator will be assigned to work with the Lessee for the purpose of managing the event. The event coordinator will be the official contact for the Lessee and will have the final say in matters involving the event.
2. It will be the responsibility of the Lessee to leave the building in the same condition that it was when they arrived. There will be a refundable damage deposit as per the fee schedule and any damages to the building or additional cleaning fees will be deducted from the deposit.
3.  The Lessee will be responsible for maintaining the orderly conduct of the participants.
4.  The premises may only be used for the activity that is described on the event application. It may not be subleased or used in any other manner or by any other group.
5.  Parking will be on paved surfaces only.
6.  Lessee shall comply with all statutes, ordinances and requirements of all municipal, state and federal authorities now in force

Decorations, signs and postings:
1. The Lessee will work with the event coordinator in determining the appropriate decorations if required.
2. At no time are there allowed any nails, staples, tacks or tape to be used on any walls or surfaces of the building. Tables may be decorated.
3. Ceiling hangings are not permitted without approval of the event coordinator.

Smoking:
1. Echo Hill Presbyterian Church is a Drug, Alcohol and Smoke Free facility. Related damage or cleaning will be the responsibility of the Lessee.
2. Although discouraged, smoking may be done outside at least 20’ from any doorway; however, guests are encouraged to dispose of cigarette butts appropriately and not litter the grounds.

Exterior Signage:
1. Exterior signs are regulated by Linn County and not allowed without obtaining a sign permit. Echo Hill will not be held responsible for event signs placed by the lessee.
2. Electronic display of the event may be allowed at the discretion of the event coordinator.

Cleaning:
1. The Lessee is expected to return all furniture and other items to their original position.
2. They are expected to pick up all trash, papers and other debris prior to departure.
3. They are expected to wipe down tables and counters as necessary.
4. A professional janitorial fee is included in the rental price which will cover the vacuuming, mopping and detail cleaning.

Mechanical:
1. The event coordinator will walk through the mechanical aspect of the building with the Lessee representative. This will include location of light switches, temperature controls, fire and safety requirements.
2. Any mechanical problems such as blown breakers or other problems should be conveyed to the event coordinator immediately.

Room Specific Requirements

Sanctuary:
1. The sanctuary may be configured to meet the Lessee’s needs; however, all tables, chairs, podiums and worship material must be returned to its original location upon conclusion of the event.
2. Food and beverages are not allowed in the Sanctuary area unless approved by the event coordinator.
Audio/Video Booth:
a. State-of-the-art audio and visual equipment is available for Lessee’s use; however, requires a trained operator furnished by Echo Hill. Applicable rates are found on the fee schedule (Attachment # 2).
b. No one is allowed in the Audio/Video booth unless otherwise authorized.
c. Echo Hill does not furnish any musical instruments for special events.

Fellowship Hall:
1. Ceiling speakers are installed for use for playing music etc. from the Audio/Visual booth. Training required.

Kitchen:
1. The kitchen at Echo Hill is a commercial kitchen utilizing state-of-the-art equipment and may not be familiar to most users. Some training may be required.
2. Dinner ware and utensils and serving ware are available for lessee use, however may require an additional deposit or usage fee. See the event coordinator for details.
3. Prior to departure the kitchen must be thoroughly cleaned and everything put away or stored. All food must be removed from the premises.
4. All trash must be placed in appropriate containers or put in the dumpster outside the building.

Large Conference Room:
1. This room has the availability of a 50” LCD display which can be connected to a laptop computer via VGA cable for demonstration or training purposes.
2. The room incorporates a wall mounted white board for Lessee use.
3. If room is rearranged it must be returned to its original configuration prior to departure.

Accessories:
1. Echo Hill has a limited amount of props and meeting accessories available. Discuss your needs with the event coordinator.
2. Props, decoration and other material brought in by the Lessee must be removed at the conclusion of the event.

Security

Opening/Closing:
1. The Lessee will be issued an entrance swipe card or key for use during the event. A $25.00 deposit is required. (See fee schedule, Attachment #2.) The card must be returned within 24 hours for a refund.
2. It will be the responsibility of the Lessee to confirm all doors are locked and secure at departure.
3. Any emergencies should be reported to the event coordinator immediately.